Reporting and audit trail.
Every step recorded. Every overview and report without searching.
No obligation · six questions · reply within one to two working days
What it often comes down to.
In the words of the people who do the work.
- 01
Reporting emissions means searching
European rules require you to report your emissions precisely. The figures sit in systems that do not talk to each other. Every report takes weeks of searching.
- 02
Showing how you work
For an audit, NIS2 or BRZO (Dutch Major Accident Hazards Decree), you have to prove how your processes run. But everything is scattered across folders and inboxes.
- 03
An overview takes a day in Excel
When management wants to know how things stand, a day goes on exporting and pasting. And by then the figure is already out of date.
- 04
Export paperwork takes hours
Export certificates, customs data and the move to Floriday add work for growers, exporters and forwarders. One mistake and the shipment is refused.
What it does.
The system proposes. A person decides.
- A log of who did what and when, which cannot be changed afterwards.
- An overview for management that is always up to date, without exporting and pasting.
- Reports for auditors, regulators and clients from the data you already have, exportable per case file.
- What the system does
- Drafts the report and flags what is missing.
- A person decides
- The person responsible signs off the report.
What it looks like.
Fuel per voyage from noon reports and BDNs, converted for EU ETS and FuelEU, and recharged per charter.
Demo company
- Voyages
- Fuel
- EU ETS
- FuelEU
- Recharging
J. VermeerOperator
Demo company › Emissions
- Q3 2026
- Per voyage
- Per charter
- Verification
- CO₂ in Q3, EU voyages
- 1,840 t
- Voyages ready
- 6
- Awaiting BDN
- 2
VoyageRouteCO₂Status1–8 of 18
R-211Rotterdam – Gdańsk212 tReadyMon
R-212Gdańsk – Antwerp198 tReadyMon
R-213Antwerp – Bilbao264 tReadyFri
R-214Bilbao – Rotterdam251 tReadyFri
R-215Rotterdam – Gothenburg176 tAwaiting BDNtoday
Proposal
R-215: the noon reports add up to 56.5 t of fuel; the BDN is still missing. After that, the voyage goes to the verifier.The operator checks, the verifier verifies.
Request BDNAdjustR-216Gothenburg – Hamburg143 tReadyThu
R-217Hamburg – Rotterdam96 tAwaiting BDNtoday
R-218Rotterdam – Leixões500 tReadyWed
Proposal
R-215: the noon reports add up to 56.5 t of fuel; the BDN is still missing. After that, the voyage goes to the verifier.The operator checks, the verifier verifies.
Request BDNAdjustExample. Demo company; names and figures are fictitious.
Where it applies.
In these sectors, and how it works there now.
| Sector and process | How it works now | What could be better |
|---|---|---|
| Maritime & offshoreDocking and refit | Now: A specification goes to several yards. Each yard quote has its own structure. | What could be better: Yard quotes you can compare side by side, and extra work you see while the docking is under way. |
| Maritime & offshoreLaytime and demurrage | Now: After the voyage, the claim is built up from SOFs, the NOR and emails. | What could be better: Less manual work per claim, and every claim submitted in time. |
| Maritime & offshoreEmissions and charterparty | Now: Fuel from noon reports and BDNs is converted for ETS and FuelEU, and recharged per charter. | What could be better: Figures that hold up for the verifier and the charterer, from systems that connect. |
| Energy & chemicalsManagement of Change | Now: Every technical or organisational change gets its own review and round of approvals. | What could be better: Seeing per change who has to approve and what is still open, without searching email and Excel. |
| Logistics & transportTrip costing | Now: After the trip, costs are allocated: tolls, waiting time, fuel. | What could be better: Seeing straight away what each trip and customer earned, with the HGV road charge included. |
| Logistics & transportCustoms and documents | Now: Data from invoices and packing lists goes into the declaration by hand. HS codes are looked up. | What could be better: Customs data ready in advance and correct, as ICS2 and NCTS require. |
| Logistics & transportWarehouse and VAS | Now: Inbound, picking and value-added services (VAS) per customer in the WMS. | What could be better: Invoicing activities correctly per customer, without manual work. |
| Construction & infrastructureChange orders and omissions | Now: Changes are agreed verbally on site and recorded later in an email or a report. | What could be better: Recording and approving changes on site, now that work may start under the UAV-GC 2025 before the price is fixed. |
| Construction & infrastructureWkb file and handover | Now: Photos, inspections and snagging items are gathered at the end for the quality assurer and the client. | What could be better: Recording evidence during the work, not searching phones, folders and email afterwards. |
| Construction & infrastructureEstimating and job costing | Now: Estimating to STABU or RAW, then comparing with actual hours afterwards. | What could be better: Job costing that arrives in time to adjust course. |
| ManufacturingQuality file per delivery | Now: 3.1 material certificates, inspection reports, FAI and welding records per order or serial number. | What could be better: The file for each delivery ready, without searching folders and email. |
| ManufacturingNonconformities and 8D | Now: Nonconformities are registered and followed up with the customer or supplier. | What could be better: Seeing patterns, so the same fault does not come back. |
| Installation & maintenanceMaintenance contract and SLA | Now: Annual contracts per site with response times, preventive service visits and a monthly report. | What could be better: SLA deadlines and indexation you no longer track by hand. |
| Installation & maintenanceHandover and as-builts | Now: As-built drawings, commissioning and inspection reports and the handover file, also for the Wkb. | What could be better: Handover and as-builts on time and complete, gathered during the work. |
| Trade & commoditiesCustomer prices and margin | Now: Discount matrices per customer and project, while raw material prices move. | What could be better: Seeing the margin per order up front, not afterwards. |
| Trade & commoditiesNotifying waste shipments | Now: Notifications and Annex VII for cross-border shipments. | What could be better: Digital notification as part of the work, not as an extra step. |
| Trade & commoditiesOrigin and due diligence | Now: Showing where each lot comes from. | What could be better: The evidence that EUDR, CBAM and sanctions require, ready per supplier. |
| Agri & foodExport certification | Now: For each shipment: check the country requirements, schedule inspections and apply for the certificate. | What could be better: Certificates right first time, so shipments are not rejected. |
| Agri & foodCrop recording | Now: Weekly measurements per crop, next to the climate computer data. | What could be better: Data from the climate computer, ERP and Excel in one place. |
| Agri & foodReturnables and logistics | Now: Containers and trolleys are tracked in separate records. | What could be better: Returnables balances that add up. |
| Agri & foodAudits | Now: GlobalG.A.P., BRC, IFS and HACCP ask for evidence per lot and per period. | What could be better: Gathering evidence during the work, not for the audit. |
Compliance you can prove.
Rules this process helps with, and what they ask.
| Rule | What it is | What it asks |
|---|---|---|
| EU ETS for shippingMaritime & offshore | Ships of 5,000 GT and above pay for their emissions: 100% from 2026, offshore vessels from 2027. | Traceable emissions data per voyage, with costs passed on per charter. |
| FuelEU MaritimeMaritime & offshore | Since 1 January 2025, a falling limit on the greenhouse gas intensity of fuel. | Fuel data per ship, and pooling between ships. |
| ISM and Port State ControlMaritime & offshore | Safety management of the shipping company and the ship, with audits and inspections. | Evidence of maintenance, drills and nonconformities. |
| BRZO (Dutch Major Accident Hazards Decree)Energy & chemicals | Companies holding large quantities of hazardous substances must show that their safety management works. | Inspectors ask for evidence: permits, MoC, incidents and follow-up. |
| Cyberbeveiligingswet (Dutch NIS2 Act) and Wwke (CER)Energy & chemicals | Since 15 August 2026, a duty of care and a duty to report for energy and chemicals: an early warning within 24 hours, the full notification within 72 hours. | Demonstrable processes, roles and a log that cannot be altered. |
| ETS and CBAMEnergy & chemicals | Report and pay for emissions; CBAM has been in its definitive phase since 1 January 2026. | Traceable data from systems that do not connect to each other. |
| Bunker metering obligation (MFM)Energy & chemicals | Since 1 January 2026, mass flow metering is mandatory for bunkering in the port of Rotterdam. | Metering data, delivery notes and invoices side by side. |
| Vrachtwagenheffing (Dutch HGV road charge)Logistics & transport | Since 1 July 2026, a charge per kilometre for lorries over 3,500 kg. | Passed on in rates, with actual costs per trip and customer. |
| Drivers’ hours and the Mobility PackageLogistics & transport | Rest periods, cabotage and the return obligation, checked through the smart tachograph. | Planning that takes the rules into account, and evidence at a roadside check. |
| Wkb (Dutch Quality Assurance for Construction Act)Construction & infrastructure | Since 1 January 2024 for new builds in consequence class 1: a file for the competent authority and the consumer. | Evidence for each construction phase, collected at the time. |
| UAV-GC 2025Construction & infrastructure | New contract conditions for integrated contracts, since January 2025. | Changes recorded in writing before the work starts. |
| Machinery RegulationManufacturing | Applies from 20 January 2027: a digital manual is allowed, and cybersecurity and logging of software changes become requirements. | Technical file and manual for each variant, kept up to date. |
| Cyber Resilience ActManufacturing | Duty to report vulnerabilities from 11 September 2026, fully in force from 11 December 2027. | For each product, which software it contains and what changed. |
| Cyberbeveiligingswet (Dutch NIS2 Act)Manufacturing | Since 15 August 2026, for part of the manufacturing industry. | Demonstrable processes and a log. |
| AS9100, AQAP and export controlManufacturing | For aerospace, defence and high-tech: quality requirements and licences per item. | FAI, configuration management and classification per order. |
| Wkb (Dutch Quality Assurance for Construction Act)Installation & maintenance | Since 1 January 2024 for consequence class 1; the installer supplies evidence. | Photos, test reports and product information for each project. |
| Energy label C and energy-saving obligationInstallation & maintenance | Label C for offices since 2023; the energy-saving obligation is tightened from 1 July 2027. | Advice and implementation tracked for each building. |
| EWSR and DIWASSTrade & commodities | Since 21 May 2026, cross-border waste shipments can only be notified digitally. | Notifications from the data you already have. |
| End-of-WasteTrade & commodities | Scrap loses its waste status with a declaration and a quality system. | A correct declaration for each batch. |
| CBAMTrade & commodities | Since 1 January 2026, definitive for imports of iron, steel and aluminium, among others. | Origin and emissions for each batch. |
| CO₂ levy for greenhouse horticultureAgri & food | Since 1 January 2025. | Energy and emissions tracked for each business. |
| HACCP, BRC and IFSAgri & food | Food safety, and audits by retailers. | Evidence per lot, and a recall in one go. |
Show us one process that could be lighter.
Get a working prototype
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