Traceability.
For each batch, lot or serial number: where it came from and where it went.
No obligation · six questions · reply within one to two working days
What it often comes down to.
In the words of the people who do the work.
- 01
Pulling quality files together
With every delivery or handover, the client wants to see certificates, test reports and photos. You gather them by hand from folders and emails.
- 02
New machinery rules from 2027
From January 2027, every machine needs a complete technical file, and the manual may be digital. Most machine builders are not ready yet.
- 03
Registering every batch of scrap
Since May 2026, you have to report, weigh and record every batch of scrap digitally. That comes on top of the work you already had.
- 04
A recall takes days
After a complaint or recall, it takes days to work out which batch ended up where.
What it does.
The system proposes. A person decides.
- Recorded at receipt, production and dispatch.
- Certificates and test reports for each batch or serial number.
- In a complaint or recall, the full picture at once.
- What the system does
- Gathers the certificates and reports for each delivery into a complete file.
- A person decides
- Quality decides on release and recalls.
What it looks like.
For every batch, see where it came from and where it went.
Demo company
- Batches
- Receiving
- Repacking
- Shipping
- Recall
J. VermeerQuality manager
Demo company › Batches
- Lot L-0937
- Receiving
- Repacking
- Shipped
- Growers in this lot
- 2
- Customers
- 12
- Back and forward
- 11 min
DateStep and measurementQuantityStatus
12 OctReceipt · grower A · 4.1 °C1,200 kgReleased
12 OctReceipt · grower B · 4.3 °C900 kgReleased
12 OctReceipt · grower C · 7.8 °C650 kgSet aside
13 OctRepacking · run R-311 · A and B2,100 kgMerged
13 OctPacking · 425 boxes2,040 kgMatches · 60 kg loss
14 OctShipping · twelve orders2,040 kgDelivered
14 OctPhytosanitary certificate · e-CertNLThree shipmentsIssued by NVWA
15 OctRecall test · lot L-0937Twelve customersDone in 11 minutes
One step back and one step forward in 11 minutes. Standard: 4 hours.Recall report
Example. Demo company; names and figures are fictitious.
Where it applies.
In these sectors, and how it works there now.
| Sector and process | How it works now | What could be better |
|---|---|---|
| Construction & infrastructureWkb file and handover | Now: Photos, inspections and snagging items are gathered at the end for the quality assurer and the client. | What could be better: Recording evidence during the work, not searching phones, folders and email afterwards. |
| ManufacturingBill of materials and engineering change | Now: The EBOM from CAD is turned into an MBOM in the ERP by hand. Changes go by email. | What could be better: Bills of materials that are right, and open orders on the current revision. |
| ManufacturingQuality file per delivery | Now: 3.1 material certificates, inspection reports, FAI and welding records per order or serial number. | What could be better: The file for each delivery ready, without searching folders and email. |
| ManufacturingTechnical file and CE | Now: Risk assessment, technical file and manual per machine variant. | What could be better: The technical file kept up to date per variant, ready for the Machinery Regulation. |
| Installation & maintenanceHandover and as-builts | Now: As-built drawings, commissioning and inspection reports and the handover file, also for the Wkb. | What could be better: Handover and as-builts on time and complete, gathered during the work. |
| Trade & commoditiesFrom weighbridge to invoice | Now: Weighing in and out, grading, a price per grade, identification and registration. | What could be better: Fewer steps per lot, even as the rules get stricter. |
| Trade & commoditiesQuality claims | Now: Buyers claim for contamination or the wrong grade. | What could be better: Evidence per lot at hand: photos, weighing and grading. |
| Trade & commoditiesOrigin and due diligence | Now: Showing where each lot comes from. | What could be better: The evidence that EUDR, CBAM and sanctions require, ready per supplier. |
| Agri & foodTraceability and recall | Now: Lot and batch numbers are tracked from raw material to customer. | What could be better: Knowing quickly what is where during a recall. |
| Agri & foodAudits | Now: GlobalG.A.P., BRC, IFS and HACCP ask for evidence per lot and per period. | What could be better: Gathering evidence during the work, not for the audit. |
Compliance you can prove.
Rules this process helps with, and what they ask.
| Rule | What it is | What it asks |
|---|---|---|
| Machinery RegulationManufacturing | Applies from 20 January 2027: a digital manual is allowed, and cybersecurity and logging of software changes become requirements. | Technical file and manual for each variant, kept up to date. |
| EN 1090 and EN ISO 3834Manufacturing | CE marking of structures, and requirements for the welding process. | Welding certificates, WPS and traceability per order. |
| AS9100, AQAP and export controlManufacturing | For aerospace, defence and high-tech: quality requirements and licences per item. | FAI, configuration management and classification per order. |
| Wkb (Dutch Quality Assurance for Construction Act)Installation & maintenance | Since 1 January 2024 for consequence class 1; the installer supplies evidence. | Photos, test reports and product information for each project. |
| Identification duty and buyers' registerTrade & commodities | For cash purchases of metal, the seller's ID must be recorded. | The right details for each transaction, without retyping. |
| End-of-WasteTrade & commodities | Scrap loses its waste status with a declaration and a quality system. | A correct declaration for each batch. |
| EUDRTrade & commodities | Postponed to 30 December 2026 for large and medium-sized companies, and to 30 June 2027 for small ones. | Proof of origin for each batch and supplier. |
| Plant Health RegulationAgri & food | Plant passport and registration for trade in plant material within the EU. | Tracing per batch. |
| HACCP, BRC and IFSAgri & food | Food safety, and audits by retailers. | Evidence per lot, and a recall in one go. |
| NGT RegulationAgri & food | Applies from July 2028: registration and labelling of new genomic techniques. | Status recorded for each variety or lot. |
Show us one process that could be lighter.
Get a working prototype
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