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NUL-G

Document processing.

PDFs and emails that find their own way into the system.

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Applies in

What it often comes down to.

In the words of the people who do the work.

  1. 01

    Retyping takes hours

    Orders, invoices and freight documents arrive as PDFs or emails. Someone retypes them by hand. That takes hours and leads to errors.

  2. 02

    Changes that reach everyone

    A drawing or bill of materials is changed. But planning, purchasing or the shop floor still work from the old version. That means errors and rework.

  3. 03

    Export paperwork takes hours

    Export certificates, customs data and the move to Floriday add work for growers, exporters and forwarders. One mistake and the shipment is refused.

  4. 04

    Demurrage money left unclaimed

    If a ship is held up longer than agreed, you are entitled to compensation. You build that claim by hand from PDFs and emails. What is not done in time is lost.

What it does.

The system proposes. A person decides.

  • Reads orders, delivery notes, invoices, freight documents and certificates.
  • Puts each item of data in the right field of the system you already have.
  • Checks each document against the agreement and flags what differs.
What the system does
Reads orders, delivery notes, invoices, freight documents and certificates.
A person decides
A member of staff checks whatever the system is not sure of.

What it looks like.

Instructions from email, PDF and EDI become orders in the TMS. Anything unusual is passed to you.

Demo company › Orders

  • Today
  • Imported
  • To check
  • In the TMS
Orders today
64
Straight into the TMS
58
To check
3
No.Order and loadSourceStatus1–8 of 64
ORD-2318Venlo – Lyon · 33 palletsIn the TMS09:18
ORD-2319Tilburg – Ghent · groupageIn the TMS09:10
ORD-2320Moerdijk – Duisburg · chilledPallets differ09:05
ORD-2321Rotterdam – Milan · ADRIn the TMS08:52
ORD-2322Waalwijk – Cologne · 20 palletsIn the TMS08:44
ORD-2323Venray – Poznań · 26 palletsLoading date missing08:31
ORD-2324Born – Barcelona · DIY store AReceived twice08:20
ORD-2325Oss – Antwerp · containerIn the TMS08:12
Proposal

The order says ten pallets, the packing list eleven. Order prepared for eleven, with both PDFs attached.The order processor decides on anything that deviates.

Release orderAdjust

Example. Demo company; names and figures are fictitious.

Where it applies.

In these sectors, and how it works there now.

Document processing: where it applies, by sector
Sector and processHow it works nowWhat could be better
Maritime & offshoreLaytime and demurrageNow: After the voyage, the claim is built up from SOFs, the NOR and emails.What could be better: Less manual work per claim, and every claim submitted in time.
Maritime & offshorePort call and agencyNow: Agent, terminal, pilot and towage each have their own ETA. PDA beforehand, FDA afterwards.What could be better: PDA and FDA that match, and one schedule for every party.
Maritime & offshoreEmissions and charterpartyNow: Fuel from noon reports and BDNs is converted for ETS and FuelEU, and recharged per charter.What could be better: Figures that hold up for the verifier and the charterer, from systems that connect.
Energy & chemicalsJetty planning and inventoryNow: Vessels, line-ups and tanks are planned in Excel and the terminal software.What could be better: Working a delay through the schedule straight away, and seeing inventory differences during discharge.
Logistics & transportOrder intakeNow: Transport orders, packing lists and invoices arrive by email or PDF and are retyped into the TMS.What could be better: Less manual work each day, and errors caught before the customer sees them.
Logistics & transportCustoms and documentsNow: Data from invoices and packing lists goes into the declaration by hand. HS codes are looked up.What could be better: Customs data ready in advance and correct, as ICS2 and NCTS require.
Logistics & transportWarehouse and VASNow: Inbound, picking and value-added services (VAS) per customer in the WMS.What could be better: Invoicing activities correctly per customer, without manual work.
Construction & infrastructureKLIC and excavationNow: A dig notification before every excavation; the KLIC data package has to reach the crew.What could be better: The drawing at the dig site, and less excavation damage.
ManufacturingBill of materials and engineering changeNow: The EBOM from CAD is turned into an MBOM in the ERP by hand. Changes go by email.What could be better: Bills of materials that are right, and open orders on the current revision.
Installation & maintenanceFrom job sheet to invoiceNow: The engineer fills in the job sheet on paper or in an app: hours, materials, photos, signature. Then it is retyped for the invoice.What could be better: Invoices without weeks of delay, with all materials and extra work on them.
Trade & commoditiesOrder entryNow: Quotes and orders arrive by email, PDF, photo or phone and are entered by hand.What could be better: Items and customer prices matched to the order faster and without errors.
Trade & commoditiesFrom weighbridge to invoiceNow: Weighing in and out, grading, a price per grade, identification and registration.What could be better: Fewer steps per lot, even as the rules get stricter.
Trade & commoditiesNotifying waste shipmentsNow: Notifications and Annex VII for cross-border shipments.What could be better: Digital notification as part of the work, not as an extra step.
Agri & foodExport certificationNow: For each shipment: check the country requirements, schedule inspections and apply for the certificate.What could be better: Certificates right first time, so shipments are not rejected.
Agri & foodAuction and FloridayNow: Buyers and exporters work with the auction clock, clock pre-sales (KVV) and direct trade through Floriday.What could be better: The 2026 switch with integrations, profiles and limits in order.
Agri & foodCrop recordingNow: Weekly measurements per crop, next to the climate computer data.What could be better: Data from the climate computer, ERP and Excel in one place.
Agri & foodReturnables and logisticsNow: Containers and trolleys are tracked in separate records.What could be better: Returnables balances that add up.

Compliance you can prove.

Rules this process helps with, and what they ask.

Document processing: rules and what they ask
RuleWhat it isWhat it asks
Bunker metering obligation (MFM)Energy & chemicalsSince 1 January 2026, mass flow metering is mandatory for bunkering in the port of Rotterdam.Metering data, delivery notes and invoices side by side.
ICS2 and NCTSLogistics & transportSafety and security data before arrival, and digital transit documents.The right data on time, from documents that arrive as PDFs.
eFTI and eCMRLogistics & transportDigital freight information: authorities must accept it from around July 2027.Freight data recorded once, digitally.
KLIC and WIBONConstruction & infrastructureMandatory notice before digging; service connections available digitally by 1 January 2028 at the latest.The right cable and pipe data to the right crew.
EWSR and DIWASSTrade & commoditiesSince 21 May 2026, cross-border waste shipments can only be notified digitally.Notifications from the data you already have.
Identification duty and buyers' registerTrade & commoditiesFor cash purchases of metal, the seller's ID must be recorded.The right details for each transaction, without retyping.
Export certification by the NVWA (Dutch food safety authority)Agri & foodPhytosanitary certificates through CLIENT Export, with different requirements per country.The right data for each shipment, in advance.

Show us one process that could be lighter.

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