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Planning and rosters.

The schedule that now lives in Excel and WhatsApp, in one system.

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Applies in

What it often comes down to.

In the words of the people who do the work.

  1. 01

    One schedule you can rely on

    The official system does not reflect reality. So the real schedule lives in an Excel file or a WhatsApp group, and every change means phoning round.

  2. 02

    Equipment hire runs through separate systems

    Hire, transport, inspections, damage and invoices each sit in a different system. Information gets lost in between, and revenue with it.

  3. 03

    Shop floor and office on the same page

    Technicians, drivers and planners each have their own picture. Information gets lost along the way, and no one knows which version is right.

  4. 04

    Less dependent on one person

    For every question, everyone goes to the same colleague. When they are away, the work stops. And getting a new colleague up to speed takes months.

What it does.

The system proposes. A person decides.

  • People, crews, ships, trips or equipment in one overview.
  • Takes certificates, rest periods and availability into account.
  • Changes are visible at once to everyone who works with them.
What the system does
Proposes a swap or a move, with the reason.
A person decides
The planner approves every change.

What it looks like.

The schedule that now lives in Excel and WhatsApp, in one system.

Demo company › Planning

  • Week 46
  • Crew A
  • Crew B
  • Open slots
Scheduled
31
Open slots
2
Swap awaiting approval
1
DayJob and locationCrewStatus
MonRefrigeration maintenance · VenloConfirmed
MonOn-call serviceConfirmed
TueHeat pumps · TilburgOne technician short
WedF-gas inspection · BredaSwap proposed
ThuHeat pumps · TilburgConfirmed
ThuVentilation · school OssConfirmed
FriOn-call serviceAwaiting leave
FriHandover · TilburgScheduled
Proposal

R. Bakker moves from Wednesday to Tuesday. His F-gas certificate is valid and his rest time checks out.The planner approves every change.

Approve swapAdjust

Example. Demo company; names and figures are fictitious.

Where it applies.

In these sectors, and how it works there now.

Planning and rosters: where it applies, by sector
Sector and processHow it works nowWhat could be better
Maritime & offshoreCrewing and certificatesNow: Rotations, crew changes, STCW certificates and medicals live in Excel and email.What could be better: Spotting expired certificates and rest-hours errors early, not only during an inspection.
Energy & chemicalsTurnaround or shutdownNow: Hundreds of contractors arrive within a few weeks. Planning, scope and permits run through separate lists.What could be better: Onboarding, certificates and permits in place together, and overruns visible while you can still adjust.
Energy & chemicalsJetty planning and inventoryNow: Vessels, line-ups and tanks are planned in Excel and the terminal software.What could be better: Working a delay through the schedule straight away, and seeing inventory differences during discharge.
Logistics & transportTrip planningNow: The planner assigns orders to trucks and drivers, taking drivers’ hours into account.What could be better: The planner’s knowledge in the schedule itself, not in a spreadsheet alongside.
Construction & infrastructureEquipment and hireNow: Availability, transport, check-in, damage and invoicing by the day or the hour.What could be better: Equipment, hours and inspections in one place, so nothing lapses or gets missed.
Construction & infrastructureCrane and lifting planningNow: Cranes across several projects, with inspections, operator registration and transport permits.What could be better: Seeing in one place who may operate which crane, and whether it has been inspected.
ManufacturingWork preparation and planningNow: Routing, machine groups and capacity; much of it is still on paper or in Excel.What could be better: Seeing set-up time and overruns while you can still adjust.
Installation & maintenanceBreakdown serviceNow: A fault comes in by phone, portal or building management system. The planner assesses the urgency and sends an engineer.What could be better: Response time and first-time fix that do not depend on who happens to be available.
Installation & maintenanceEngineer planningNow: Engineers by trade, certificate, region and materials, with projects and service work mixed together.What could be better: Fitting in an urgent fault without upending the planning board, with certificates alongside.

Compliance you can prove.

Rules this process helps with, and what they ask.

Planning and rosters: rules and what they ask
RuleWhat it isWhat it asks
STCW and MLC 2006Maritime & offshoreCrew certificates and hours of work and rest must be correct.Up-to-date certificates and rest hours for each seafarer.
Drivers’ hours and the Mobility PackageLogistics & transportRest periods, cabotage and the return obligation, checked through the smart tachograph.Planning that takes the rules into account, and evidence at a roadside check.
Hybrid heat pump standardInstallation & maintenancePostponed in the coalition agreement, to 2029 at the earliest.A peak in demand, and capacity that has to keep pace.

Show us one process that could be lighter.

Get a working prototype

No obligation · six questions · reply within one to two working days. Or get in touch