Certificates and qualifications.
One place for the certificates of people, machines and ships. With an alert before anything expires.
No obligation · six questions · reply within one to two working days
What it often comes down to.
In the words of the people who do the work.
- 01
Renewing certificates on time
Certificates and inspections are scattered across Excel. No one sees when they expire. Then suddenly a machine, ship or technician is no longer allowed to work.
- 02
Work permits go round on paper
Requests, checks and sign-offs happen on paper. No one sees at a glance what work is running, and where it clashes.
- 03
Bringing in contractors takes weeks
During a turnaround or a large project, hundreds of external workers come on site. Everyone has to be checked, inducted and scheduled, often within a few weeks.
What it does.
The system proposes. A person decides.
- All certificates and inspection dates for each person, machine or ship.
- Flags in good time what is expiring, and who can then no longer be deployed.
- Linked to planning and permits, so no one is scheduled without a valid certificate.
- What the system does
- Checks every certificate each night and reads in new ones.
- A person decides
- The planner or HSE decides on deployment and replacement.
What it looks like.
All certificates in one place. With an alert before anything expires.
Demo company
- Certificates
- Crew
- Ships
- Surveys
- Alerts
Demo company › Certificates
- All
- Within thirty days
- Expired
- Requested
- Valid
- 412
- Expiring within thirty days
- 9
- Blocked
- 1
L. Smit cannot be on board after 12 Nov. Relief by A. Visser, endorsement requested.The crewing manager decides on the relief.
Confirm reliefAdjustL. Smit cannot be on board after 12 Nov. Relief by A. Visser, endorsement requested.The crewing manager decides on the relief.
Confirm reliefAdjustExample. Demo company; names and figures are fictitious.
Where it applies.
In these sectors, and how it works there now.
| Sector and process | How it works now | What could be better |
|---|---|---|
| Maritime & offshoreCrewing and certificates | Now: Rotations, crew changes, STCW certificates and medicals live in Excel and email. | What could be better: Spotting expired certificates and rest-hours errors early, not only during an inspection. |
| Energy & chemicalsWork permits and LOTO | Now: Permits are requested, checked and signed off on paper. Energy sources are isolated from a list. | What could be better: Seeing at a glance what is running and where it clashes, with certificates checked without manual work. |
| Energy & chemicalsAdmitting contractors | Now: Contractors send VCA, GWO and induction records by email. The gate checks on paper. | What could be better: Only valid certificates through the gate, and an up-to-date list of who is on site during an evacuation. |
| Construction & infrastructureCrane and lifting planning | Now: Cranes across several projects, with inspections, operator registration and transport permits. | What could be better: Seeing in one place who may operate which crane, and whether it has been inspected. |
| Installation & maintenanceEngineer planning | Now: Engineers by trade, certificate, region and materials, with projects and service work mixed together. | What could be better: Fitting in an urgent fault without upending the planning board, with certificates alongside. |
Compliance you can prove.
Rules this process helps with, and what they ask.
| Rule | What it is | What it asks |
|---|---|---|
| STCW and MLC 2006Maritime & offshore | Crew certificates and hours of work and rest must be correct. | Up-to-date certificates and rest hours for each seafarer. |
| NEN 3140, VCA and GWOEnergy & chemicals | Anyone working on installations must be authorised and certified. | Up-to-date qualifications per person, linked to planning and permits. |
| Inspection of lifting equipmentConstruction & infrastructure | Mobile and tower cranes inspected at least every 24 months; operators registered with TCVT. | Inspections and registrations up to date, linked to deployment. |
| VCA and H&S planConstruction & infrastructure | Safety of staff, and a plan for each project. | Who is on the construction site, and whether they are certified. |
| EN 1090 and EN ISO 3834Manufacturing | CE marking of structures, and requirements for the welding process. | Welding certificates, WPS and traceability per order. |
| F-gas RegulationInstallation & maintenance | Since March 2024; topping up with high-GWP refrigerants increasingly banned, with further bans up to 2032. | A log for each installation, and who is qualified to work on it. |
Show us one process that could be lighter.
No obligation · six questions · reply within one to two working days. Or get in touch