Access and attendance.
Know who is on site. At any moment.
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What it often comes down to.
In the words of the people who do the work.
- 01
Knowing who is on site
Visitors, contractors and drivers sign in on paper or in a separate system. In an evacuation, no one knows for sure who is inside.
- 02
Bringing in contractors takes weeks
During a turnaround or a large project, hundreds of external workers come on site. Everyone has to be checked, inducted and scheduled, often within a few weeks.
What it does.
The system proposes. A person decides.
- Sign in at the gate with a QR code or pass, linked to the contractor portal.
- Checks induction, certificates and permit before anyone enters.
- An up-to-date attendance list for evacuations, on phone and screen.
- What the system does
- Reads ID or certificates and flags what does not match.
- A person decides
- The gate officer or HSE lets people in or turns them away.
What it looks like.
Know who is on site. At any moment.
Demo company
- On site
- Gate
- Visitors
- Evacuation
- History
Demo company › Access
- Now
- In-house
- Contractors
- Visitors
- On site now
- 64
- Waiting at the gate
- 2
- Refused
- 1
Example. Demo company; names and figures are fictitious.
Where it applies.
In these sectors, and how it works there now.
| Sector and process | How it works now | What could be better |
|---|---|---|
| Energy & chemicalsTurnaround or shutdown | Now: Hundreds of contractors arrive within a few weeks. Planning, scope and permits run through separate lists. | What could be better: Onboarding, certificates and permits in place together, and overruns visible while you can still adjust. |
| Energy & chemicalsAdmitting contractors | Now: Contractors send VCA, GWO and induction records by email. The gate checks on paper. | What could be better: Only valid certificates through the gate, and an up-to-date list of who is on site during an evacuation. |
Compliance you can prove.
Rules this process helps with, and what they ask.
| Rule | What it is | What it asks |
|---|---|---|
| VCA and H&S planConstruction & infrastructure | Safety of staff, and a plan for each project. | Who is on the construction site, and whether they are certified. |
Show us one process that could be lighter.
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