Contractor portal.
Contractors submit their own documents before they arrive at the gate.
No obligation · six questions · reply within one to two working days
What it often comes down to.
In the words of the people who do the work.
- 01
Bringing in contractors takes weeks
During a turnaround or a large project, hundreds of external workers come on site. Everyone has to be checked, inducted and scheduled, often within a few weeks.
- 02
Work permits go round on paper
Requests, checks and sign-offs happen on paper. No one sees at a glance what work is running, and where it clashes.
- 03
Knowing who is on site
Visitors, contractors and drivers sign in on paper or in a separate system. In an evacuation, no one knows for sure who is inside.
What it does.
The system proposes. A person decides.
- Contractors register their people, certificates and insurance in their own environment.
- Induction and test online, in advance.
- The gate sees for each person whether everything is complete and valid.
- What the system does
- Reads certificates from a PDF or photo and checks name, type and expiry date.
- A person decides
- HSE or the client approves the contractor.
What it looks like.
Contractors submit their documents before they arrive at the gate.
Demo company
- Contractors
- People
- Certificates
- Inductions
- Insurance
Demo company › Contractors
- Shutdown
- Complete
- Incomplete
- Blocked
- Registered for the shutdown
- 46
- Complete
- 38
- Still missing something
- 8
Read from PDF: VCA-VOL for J. de Wit, valid until 3 March 2027. Name and type match.HSE approves the contractor.
Approve as HSEAdjustRead from PDF: VCA-VOL for J. de Wit, valid until 3 March 2027. Name and type match.HSE approves the contractor.
Approve as HSEAdjustExample. Demo company; names and figures are fictitious.
Where it applies.
In these sectors, and how it works there now.
| Sector and process | How it works now | What could be better |
|---|---|---|
| Energy & chemicalsTurnaround or shutdown | Now: Hundreds of contractors arrive within a few weeks. Planning, scope and permits run through separate lists. | What could be better: Onboarding, certificates and permits in place together, and overruns visible while you can still adjust. |
| Energy & chemicalsAdmitting contractors | Now: Contractors send VCA, GWO and induction records by email. The gate checks on paper. | What could be better: Only valid certificates through the gate, and an up-to-date list of who is on site during an evacuation. |
Compliance you can prove.
Rules this process helps with, and what they ask.
| Rule | What it is | What it asks |
|---|---|---|
| NEN 3140, VCA and GWOEnergy & chemicals | Anyone working on installations must be authorised and certified. | Up-to-date qualifications per person, linked to planning and permits. |
Show us one process that could be lighter.
No obligation · six questions · reply within one to two working days. Or get in touch